Thursday, Nov 22, 2016
Do you intend to move your office space and need experts with key information and advice on what strategies to employ? This endeavor, without a doubt, is highly stressful, I mean, you're basically relocating the whole business, and as a result of that, you need to know what to do, and what not to do. Below, are 7 expert tips to make sure that your office relocation goes as smoothly and efficiently as is possible:
1.) ASSESSMENT, OBJECTIVES, AND PLANNING.
A good way to begin this process is to assess both your current and future business requirements. A detailed list, clearly stating the reasons why you are moving, also including the long and a short term needs and growth prospects you plan for your business, should be made. This helps you map out a good office plan and relocation. Your most important aims and objectives should be included, and also, make sure you gather enough information on the relocation, not forgetting contractual details and also, financial information to make sure they go well with the aforementioned objectives.
2.) CHOOSE A SUITABLE REMOVAL COMPANY
This is also a very important part to consider and should be done while still planning the move. Always make sure to check the services being offered by these offered by these companies, including packing, movement of equipment, insurance, referrals and things like that. Ensure that your main contact point is aware of your requirements and business needs which may include management of expensive or specialist equipment. It may be tempting to select the low-cost companies around, but don't do that, find out the services they provide first.
One good packing method is to divide possessions into separate piles. They can then be packed into separate boxes, named according to the items within, for easy identification. Similar or small items such as books and folders should be packaged together for easy reach, while larger items, do not require unpacking. They just need to be locked for security reasons and labeled according to the department. Doing this will reduce the amount of time you will spend setting up your new office, so ensure to pack as little as you can if possible.
In a case where you are considering hiring out an office space, smaller than the one you currently use, then it may be wise to keep some of your less used equipment, in a storage facility. This equipment may come in handy sometime in the future, so it is never advisable to just throw them away. The removal company may offer storage services and be able to advise you on the best items to store, to enable easy access when the time is right.
The importance of your office data can't be overstated, so in light of that, it is always good to back up this data on your computers and other devices to prevent their loss. Removal companies endeavor to handle your items with utmost care, but even then, factors like data can be lost rather easily. It may be wise to back up business data in a device/devices, not involved with the move. It will at least afford you one less worry when the move day finally arrives.
6.) PLAN A NEW LAYOUT.
A clear idea of your new office layout is important to have so that you can plan and know what pieces of furniture need to be involved in moving. You can give a copy of the plan to your removal company so that can set up the new space efficiently. For this to work out, however, you will need to have previously measured out the new office space to make sure the furniture will fit. Labelling is also ideal for easy organization.
7.) GIVE A LAYOUT PLAN TO EMPLOYEES.
Your employees need to be made aware of the new setup, so it is wise to avail them with a layout plan, so they know where important things are located. Labelling comes in handy here also, as a guide to make sure everyone acclimatizes to the new place quickly. Some of your staff can also be asked to involve themselves in the move for efficient coordination of the new work space.